Fleet Rental

If your unit or organization has a need to rent a university fleet vehicle please follow the process as outlined below:

First determine what type of vehicle you need.
Email GWFleet@gwu.edu the following;

  • Completed Rental Form 
  • What university department/organization you represent
  • Who will be the authorized GW driver (Students need to contact Risk and Staff/Faculty need to contact their HR Client Partner to become an authorized driver) 
  • Time and date of rental pick-up
  • Time and Date of rental return
  • Number of passengers
  • Note any special accommodations or needs (ADA lifts etc.)
  • A contact person for the date of the rental along with a mobile phone number
  • Provide Org/Banner Alias for billing purposes; Payment for the final costs incurred during the rental period will be processed by an interdepartmental assessment via a journal entry.

At time of Pick up:

  • Meet Transportation Representative at offices located at G Street Garage, P1 Level.
  • Van key will need to be signed out at Facilities Key Depot located in the 1st Floor of the Support Building (2025 F Street NW, Washington D.C. 20052).
  • Vans are located at Shenkman Hall Garage P1 Level. Vehicle must be returned to Shenkman Hall Garage on the P1 Level. Keys must be signed back into Facilities Key Depot
  • If vehicles are being returned after business hours, please park the vehicles back in Shenkman Hall Garage, P1 Level and return keys to Facilities Key Depot located in the support Building 1st floor. Email GWfleet@gwu.edu to make aware vehicle has been returned.
  • Final Charges will be provided during business hours and a final copy of the receipt will be provided to the renter or emailed to the renter

We have a limited number of vehicles, to ensure the best possibility of meeting your request, please submit your request to GWFleet@gwu.edu at least 2 weeks in advance. Once you request is submitted a Fleet Services staff member will respond within 2 business days. As always, Transportation and Parking Services is available to assist please call 202.994.9228.