Fleet Rental

If your unit or organization has a need to rent a university fleet vehicle please follow the process as outlined below:

• First determine whether the driver is an approved authorized driver.  
• Ensure you have access to the Fleet Commander System.
• Second, determine what type of vehicle you need.
• Lastly, make your reservation on Fleet Commander System.

Note: All reservations will be approved the day before the date of reservation.

Important things to know when making a reservation:

• Time and date of rental pick-up
• Time and date of rental return
• Number of passengers
• Note any special accommodations or needs (ADA lifts, etc.)
• A contact person for the date of the rental along with a mobile phone number
• Provide Org/Banner Alias for billing purposes; Payment for the final costs incurred during the rental period will be processed by an interdepartmental assessment via a journal entry.

At the time of vehicle PICK UP: 

• Sign keys out of key box
• Scan QR code on vehicle for your pre-trip inspection

When returning the vehicle:

• Scan the QR code to complete your post trip inspection
• Annotate the mileage
• Return keys to the key box
• Final Charges will be made to the users organization banner number.